NK administratie
Access description
NK administratie is the name of the X-Guard B.V. bookkeeper working on freelance basis. They access data in all accessible source systems for bookkeeping purposes.
Access to source systems
Zenvoices
Data
Invoice
Invoice
Represents an invoice processed within Zenvoices.Pii: Yes
Special Pii: None
Goal Of Data: Incoming invoice processing
Retention: 7 years, financial records
User
User
Represents an X-Guard employee or bookkeeper account in Zenvoices.Pii: Yes
Special Pii: None
Goal Of Data: Incoming invoice processing
Retention: 7 years, financial records
Supplier
Supplier
Represents vendors whose invoices are processed in Zenvoices.Pii: Yes
Special Pii: None
Goal Of Data: Incoming invoice processing
Retention: 7 years, financial records
Physical Location
Amsterdam, NL
✅ All in EER
✅ All in EER
Database System
Supplier cloud
Encryption
✅At Rest
✅In Transit
Automated: Azure Key Vault
✅In Transit
Automated: Azure Key Vault
Last review: 08/07/2026. Next review planned for 08/07/2027
SnelStart
Data
User
User
Represents a SnelStart user account.Pii: Yes
Special Pii: None
Goal Of Data: Financial administration
Retention: 7 years
Company
Company
Represents a company registered in SnelStart.Pii: Yes
Special Pii: None
Goal Of Data: Financial administration
Retention: 7 years
Customer
Customer
Represents a customer of the company using SnelStart.Pii: Yes
Special Pii: None
Goal Of Data: Financial administration
Retention: 7 years
Supplier
Supplier
Represents a supplier to the company using SnelStart.Pii: Yes
Special Pii: None
Goal Of Data: Financial administration
Retention: 7 years
FinancialTransaction
FinancialTransaction
Represents a financial transaction recorded in SnelStart.Pii: Yes
Special Pii: None
Goal Of Data: Financial administration
Retention: 7 years
Physical Location
Netherlands
✅ All in EER
✅ All in EER
Database System
Supplier cloud
Encryption
✅At Rest
✅In Transit
Automated: Unknown or other tool
✅In Transit
Automated: Unknown or other tool
Last review: 08/07/2026. Next review planned for 08/07/2027
Visma Nmbrs
Data
Citizen service number (BSN)
Citizen service number (BSN)
#N/APii: Yes
Special Pii: None
Goal Of Data: HRM and wage management
Retention: For duration of employment + 7 years
Anonymization Strategy: None
Address details
Address details
#N/APii: Yes
Special Pii: None
Goal Of Data: HRM and wage management
Retention: For duration of employment + 7 years
Anonymization Strategy: None
Bank account details
Bank account details
#N/APii: Yes
Special Pii: None
Goal Of Data: HRM and wage management
Retention: For duration of employment + 7 years
Anonymization Strategy: None
Copy of valid national ID
Copy of valid national ID
#N/APii: Yes
Special Pii: None
Goal Of Data: HRM and wage management
Retention: For duration of employment + 5 years
Anonymization Strategy: None
Date of birth
Date of birth
#N/APii: Yes
Special Pii: None
Goal Of Data: HRM and wage management
Retention: For duration of employment + 7 years
Anonymization Strategy: None
Nationality
Nationality
#N/APii: Yes
Special Pii: None
Goal Of Data: HRM and wage management
Retention: For duration of employment + 7 years
Anonymization Strategy: None
First name
First name
#N/APii: Yes
Special Pii: None
Goal Of Data: HRM and wage management
Retention: For duration of employment + 7 years
Anonymization Strategy: None
Business e-mail
Business e-mail
#N/APii: Yes
Special Pii: None
Goal Of Data: HRM and wage management
Retention: For duration of employment
Anonymization Strategy: None
Personal phone numbers
Personal phone numbers
#N/APii: Yes
Special Pii: None
Goal Of Data: HRM and wage management
Retention: For duration of employment + 7 years
Anonymization Strategy: None
Last name
Last name
#N/APii: Yes
Special Pii: None
Goal Of Data: HRM and wage management
Retention: For duration of employment + 7 years
Anonymization Strategy: None
Private email address
Private email address
#N/APii: Yes
Special Pii: None
Goal Of Data: HRM and wage management
Retention: For duration of employment + 7 years
Anonymization Strategy: None
Physical Location
Netherlands, Ireland
✅ All in EER
✅ All in EER
Database System
Supplier cloud
Encryption
✅At Rest
✅In Transit
Automated: Azure Key Vault
✅In Transit
Automated: Azure Key Vault
Last review: 08/07/2026. Next review planned for 08/07/2027