HubSpot Ireland Ltd
Access description
HubSpot does not access customer data except as necessary to provide the service or as required by law.
Access to source systems
Hubspot CRM
Data
Call - Basic Information
Call - Basic Information
Basic information about phone calls made to or from our company, including when the call happened and its statusPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 1 Year
Anonymization Strategy: Automated stale data cleaup for leads
Call - Contact Details
Call - Contact Details
Contact information used for phone calls, such as phone numbers and names of people involvedPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 1 Year
Anonymization Strategy: Automated stale data cleaup for leads
Email - Basic Information
Email - Basic Information
Basic information about emails sent to or from our company, including the subject and when it was sentPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 18 months after last Contact interaction
Anonymization Strategy: Automated stale data cleaup for leads
Email - Contact Details
Email - Contact Details
Email addresses and names of people involved in email communicationsPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 18 months after last Contact interaction
Anonymization Strategy: Automated stale data cleaup for leads
Email - Email Content
Email - Email Content
The content of emails exchanged, including any attachments and the conversation historyPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 18 months after last Contact interaction
Anonymization Strategy: Automated stale data cleaup for leads
Email - Email Analytics
Email - Email Analytics
Information about how emails are interacted with, such as whether they were opened or if links were clickedPii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 18 months after last Contact interaction
Anonymization Strategy: Automated stale data cleaup for leads
Company - Basic Information
Company - Basic Information
Basic information about your company that helps us provide better service, such as your company name and industryPii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 5 Years
Anonymization Strategy: Automated stale data cleaup for leads
Company - Business Details
Company - Business Details
Information about your company's size and business characteristics that helps us understand your needsPii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 5 Years
Anonymization Strategy: Automated stale data cleaup for leads
Company - Contact Information
Company - Contact Information
Contact details for your company, including address and phone number, to help us communicate effectivelyPii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 5 Years
Anonymization Strategy: Automated stale data cleaup for leads
Company - Sales & Marketing
Company - Sales & Marketing
Information about how your company interacts with our website and marketing materialsPii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 5 Years
Anonymization Strategy: Automated stale data cleaup for leads
Company - Deal Information
Company - Deal Information
Information about business agreements and transactions between your company and oursPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 5 Years
Anonymization Strategy: Automated stale data cleaup for leads
Company - Traffic & Source Data
Company - Traffic & Source Data
Information about how your company found our website and which marketing materials were most helpfulPii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 5 Years
Anonymization Strategy: Automated stale data cleaup for leads
Company - Team & Access
Company - Team & Access
Information about which of our team members are working with your companyPii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 5 Years
Anonymization Strategy: Automated stale data cleaup for leads
Contact - Basic Information
Contact - Basic Information
Basic information about you that helps us communicate effectively, such as your name and contact detailsPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 18 months after last Contact interaction
Anonymization Strategy: Automated stale data cleaup for leads
Contact - Professional Details
Contact - Professional Details
Information about your professional role and company to help us provide relevant servicesPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 18 months after last Contact interaction
Anonymization Strategy: Automated stale data cleaup for leads
Contact - Marketing & Analytics
Contact - Marketing & Analytics
Information about how you interact with our website and marketing materials to improve your experiencePii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 18 months after last Contact interaction
Anonymization Strategy: Automated stale data cleaup for leads
Contact - Membership & Access
Contact - Membership & Access
Information about your access to our services and contentPii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 18 months after last Contact interaction
Anonymization Strategy: Automated stale data cleaup for leads
Contact - GDPR & Compliance
Contact - GDPR & Compliance
Your preferences about how we handle your personal data in compliance with privacy regulationsPii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 18 months after last Contact interaction
Anonymization Strategy: Automated stale data cleaup for leads
Deal - Financial Details
Deal - Financial Details
Financial information about our business agreement, such as amounts and payment termsPii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: For signed contracts
For the duration of the contract + 7 years, handled as financial records
For unsigned quotes
3 years
Anonymization Strategy: Automated stale data cleaup for leads
Deal - Timeline & Progress
Deal - Timeline & Progress
Information about the progress of our business agreement and important datesPii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: For signed contracts
For the duration of the contract + 7 years, handled as financial records
For unsigned quotes
3 years
Anonymization Strategy: Automated stale data cleaup for leads
Deal - Product & Service Details
Deal - Product & Service Details
Information about the products and services included in our agreementPii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: For signed contracts
For the duration of the contract + 7 years, handled as financial records
For unsigned quotes
3 years
Anonymization Strategy: Automated stale data cleaup for leads
Lead - Basic Information
Lead - Basic Information
Basic information about potential business opportunities, including contact detailsPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: For signed contracts
For the duration of the contract + 7 years, handled as financial records
For unsigned quotes
3 years
Anonymization Strategy: Automated stale data cleaup for leads
Lead - Engagement History
Lead - Engagement History
Records of interactions with potential customers to help us provide better servicePii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: For signed contracts
For the duration of the contract + 7 years, handled as financial records
For unsigned quotes
3 years
Anonymization Strategy: Automated stale data cleaup for leads
Lead - Deal & Conversion
Lead - Deal & Conversion
Information about potential business opportunities and their progressPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: For signed contracts
For the duration of the contract + 7 years, handled as financial records
For unsigned quotes
3 years
Anonymization Strategy: Automated stale data cleaup for leads
Deal - Address Information
Deal - Address Information
Address details needed for billing, quotes, and service deliveryPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: For signed contracts
For the duration of the contract + 7 years, handled as financial records
For unsigned quotes
3 years
Anonymization Strategy: Automated stale data cleaup for leads
Deal - Contract & Subscription
Deal - Contract & Subscription
Details about your service contract, including duration and renewal informationPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: For signed contracts
For the duration of the contract + 7 years, handled as financial records
For unsigned quotes
3 years
Anonymization Strategy: Automated stale data cleaup for leads
Deal - Sales & Commission
Deal - Sales & Commission
Information about sales processes and commission arrangementsPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: For signed contracts
For the duration of the contract + 7 years, handled as financial records
For unsigned quotes
3 years
Anonymization Strategy: Automated stale data cleaup for leads
Company - Activity Tracking
Company - Activity Tracking
Records of interactions between your company and our services to help us provide better supportPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 5 Years
Anonymization Strategy: Automated stale data cleaup for leads
Contact - Sales & Engagement
Contact - Sales & Engagement
Records of our interactions with you to help us provide better service and supportPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 18 months after last Contact interaction
Anonymization Strategy: Automated stale data cleaup for leads
Contact - Social Media
Contact - Social Media
Public social media profiles you've chosen to share with us to help us communicate better, mostly LinkedIn profilesPii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 18 months after last Contact interaction
Anonymization Strategy: Automated stale data cleaup for leads
Contact - X-Guard Specific
Contact - X-Guard Specific
Information specific to your X-Guard security system setup and usagePii: Yes
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 18 months after last Contact interaction
Anonymization Strategy: Automated stale data cleaup for leads
Contact - Communication Preferences
Contact - Communication Preferences
Your preferences about how and when we communicate with youPii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: 18 months after last Contact interaction
Anonymization Strategy: Automated stale data cleaup for leads
Deal - Basic Information
Deal - Basic Information
Basic information about our business agreement, including its status and typePii: No
Special Pii: None
Goal Of Data: Efficiently communicate, provide service, offer quotes, view and manage contracts.
Retention: For signed contracts
For the duration of the contract + 7 years, handled as financial records
For unsigned quotes
3 years
Anonymization Strategy: Automated stale data cleaup for leads
Physical Location
Germany
✅ All in EER
✅ All in EER
Database System
Supplier cloud
Encryption
✅At Rest
✅In Transit
Automated: Unknown or other tool
✅In Transit
Automated: Unknown or other tool
Last review: 17/04/2025. Next review planned for 17/04/2026